April 2nd, 2008
Next Tuesday, April 8, will be our officer elections. Come out and vote for your YDVT officers for next year! Descriptions of officer positions are below:
Young Democrats at Virginia Tech Officer Roles (NOTE–VP has been split into two positions)
President
1. Listserv Management
2. E-mails
3. Manage Room Reservations
4. Supervise Officers
Executive Vice President
1. Administrative Assistant to the President
- Be prepared to take Presidential responsibilities in the event of his/her absence, i.e. conduct Officer/Club meetings, be the club spokesperson, write e-mails, plan agenda
- Assist in planning major venue events
- Provide support at Club meetings: share speaking responsibility, board writing, video set-up, meeting preparation and take-down
- Be there to set-up, be there to “close up shop”
2. Outreach and Public Relations Chair Supervisor
- Supervise Outreach and Public Relations Chairs
- Provide event planning guidance and logistical support
- Hold Chairs accountable to prescribed duties
Vice President of Political Outreach
1. Fall: Campaign Manager
- Be the primary contact for Campaign questions from club members and candidates
- Coordinate YDVT campaign involvement
- Organize and manage Campaign events and volunteer opportunities, i.e. phone-banking, Headquarters activity, canvassing, and Rally/candidate events
- Provide campaign updates at Club meetings
2. Spring: Activist Manager
- Coordinate (NOT plan) YDVT issue-related events, make sure there are a manageable number of events
- Coordinate Speaker Series
- Provide activism updates at Club meetings
Treasurer
1. YDVT Bank Account Manager
- Manage the YDVT Bank Account, including any administrative responsibilities (signing for Event Planning, etc.)
- Check account weekly
- Write a fundraising goal for each semester
2. Fundraising
-Plan all fundraisers for the organization
-Brainstorm new ideas for YDVT fundraising
-Manage fundraising events and annual Spring direct mailing
3. Receive and Write all Checks
- Keep a written record of all checks written and received
- Write and turn in checks in a timely manner (i.e. one week)
4. Report Monthly Balance to Executive Officers
- Report monthly balance to Executive Officers (Tres., Pres., VP, Secretary)
- Monitor balance amount
Secretary
1. Write Minutes for Officers meetings, e-mail them out
- Write down an outline of events and important points for all Officers Meetings
- type them and e-mail them out to the Officers Listserv
2. Take Attendance at meetings
- Take attendance at all Officers and Club meetings
3. Sign-Up Sheet Manager
- Create/manage/distribute sign-up sheets for events, carpools, etc.
4. Membership Form Manager
- Manage and keep Membership Forms
5. Secretarial Assistant to the President
- Assist the President in typing documents, writing important letters, and with paperwork
Public Relations Chair
1. Design banners/display cases
2. Advertisements and promotion of YDVT events
3. Hospitality: thank-you cards, recognition
4. Facebook events, table cards
5. Coordinate lecture/class announcements
Outreach Chair
1. Makes reservations and manage booths
- Plan and organize sign-up sheets and themes for Squires booths
2. Make reservations and manage info tables at fairs, events, etc.
- Plan and organize sign-up sheets and themes for organizational fair, events (i.e. movies, Drillfield events, etc.)
3. Manage supplies
- Store and keep track of YDVT materials
- Collect bumper stickers, pins, pamphlets, yard signs, etc. from campaigns and events
4. Relay for Life Coordinator
- Coordinate teams, event activities, fundraisers, and equipment
- Assign duties for RFL to others
5. Issue Chair Supervisor
- Oversee and guide Issue Chairs (MCDC, Women’s Issues, Labor, etc.) through event planning process
6. Sister Organization Liaison
- Keep contact with sister organizations, inform Officers of coordinating efforts (cosponsored events, etc.)
Web and Graphic Master
1. Manage YDVT Website
2. Manage Facebook Group; send out FB messages
3. Maintain Calendar
4. Design Logos and Emblems
5. Design and Organize T-Shirts
6. Create Scrapbook
Women’s Chair
1. Organize/make contact for all Women’s Issues events
- Organize events pertaining to Women’s Issues (reproductive rights, gender discrimination, women in politics, etc.)
- Contact persons related to these events (i.e. other organizations, professors, etc.)
2. Take Back the Night Team Coordinator
- Register and organize YDVT Team, including sign making, etc.
3. Attend Womanspace meetings
- Be the liaison for Womanspace
- Report Womanspace events to YDVT
4. Be the contact for questions and suggestions concerning Women’s Issues
- Receive and respond to question concerning YDVT and Woman’s Issues
Environmental Chair
1. Organize/make contact for all Environmental Issues events
- Organize events pertaining to Environmental Issues (global climate change, sustainability, pollution, etc.)
- Contact persons related to these events (i.e. other organizations, professors, etc.)
2. Adopt-A-Park Coordinator
- Coordinate dates, carpools, and supplies for Adopt-A-Park volunteer opportunities
3. Big Event Coordinator
- Register and organize a YDVT Big Event Team
4. VT Recycling Coordinator
- Organize and attend YDVT recycling efforts
5. Environmental Coalition Liaison
- Attend Environmental Coalition meetings
- Report to YDVT on relevant EC events
6. Be the contact for questions and suggestions concerning Environmental Issues
- Receive and respond to question concerning YDVT and Environmental Issues
Labor Chair
1. Organize/make contact for all Labor Issue events
- Organize events pertaining to Environmental (sweatshops, Wal-Mart, Unions, fair wage, etc.)
- Contact persons related to these events (i.e. other organizations, professors, etc.)
2. Labor Issues Liaison
- Attend and/or announce events related to Labor Issues (sweatshops, Wal-Mart, Unions, fair wage, etc.)
3. Blacksburg United for Responsible Growth Liaison
- Attend BURG meetings
- Report to YDVT on relevant Labor events
4. Be the contact for questions and suggestions concerning Labor Issues
- Receive and respond to question concerning YDVT and Labor Issues
Montgomery County Democratic Committee Chair
1. Organize/make contact for MCDC sponsored events
- Organize events pertaining to MCDC (Benefit Dinner, cosponsored election events, Election Day poll volunteering, etc.)
- Contact persons related to these events (i.e. other organizations, professors, etc.)
2. MCDC Liaison
- Attend MCDC meetings
- Report to YDVT on relevant MCDC events
3. Be the contact for questions and suggestions concerning MCDC Issues
Lesbian Gay Bisexual Transgender Issues Chair
1. Organize/make contact for all LGBT Issue events
- Organize events pertaining to LGBT (gay marriage, LGBT discrimination, LGBT issues in politics, etc.)
- Contact persons related to these events (i.e. other organizations, professors, etc.)
2. LGBTA Liaison
- Attend LGBTA meetings
- Report to YDVT on relevant LGBT events
Be the contact for questions and suggestions concerning LGBT Issues
SGA Representative
1. Represent YDVT in the Student Government Association’s House
2. Attend SGA House meetings Tuesdays at 5:30pm
3. Report on SGA happenings to the club officers and members
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